MunjazStrategy & projects
MunjazPMO PLATFORMProposal
Project proposal & feasibility study
Justification, objectives, benefits, cost and initial risks
- Form no.
- RC-PMO-F01
- Template edition
- 2.1
- Version
- V1
- Form date
- 2026-09-17
- Hijri
- 6 Rabiʻ II 1448 AH
Auto-filled — Filled by the platform from the project record, not typed.
- Proposal no.
- DMD-2026-016
- Proposal
- Procurement & tendering automation
- Portfolio
- Technology & Enterprise Systems Portfolio
- Sector
- Support Services Sector
- Sponsor
- Munirah A. Al-Khalidi
- Proposed by
- Mazen A. Al-Hazmi
1The proposalAuto-filled
- TitleAuto-filled
- Procurement & tendering automation
- Proposed byAuto-filled
- Mazen A. Al-Hazmi
- DepartmentAuto-filled
- Contracts & Procurement Department
- Submitted onAuto-filled
- 2026-09-17
- Proposal numberAuto-filled
- DMD-2026-016
2Justification
The problem or need
A tender passes 23 paper steps between departments, and the average award cycle is 146 days.
Today
Purchase requests in Dynamics 365 are not linked to the bid-evaluation committees, and procurement KPIs are not tracked.
3Objectives
- Automate procurement from requisition to award on Dynamics 365 with a supplier portal, and cut the cycle to 90 days.
Strategic objectives served
- SO-4.1 — Financial sustainability
- SO-4.2 — Streamlined governance and dependable technology
4Expected benefits
| Kind | Benefit |
|---|---|
| Time saved | Award cycle of 90 days instead of 146 |
| Compliance | A full audit trail for every tender |
5Cost & feasibility
Estimated cost
SAR 255K
Funding
—
6Initial risks
| Risk | Level | Proposed response |
|---|---|---|
| No initial risks recorded | ||
Approval logChain: Proposal & feasibility approval · version 4
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Mazen A. Al-HazmiProcurement & Tendering Specialist | Submitted | — | 2026-09-17 12:51 |
| 2 | Line manager endorsement | Technical acceptance | Eng. Reem K. Al-DosariThe requester’s line manager | Approved | — | 2026-09-21 14:05 |
| 3 | PMO review | Methodology review | Approval enginePMO — analyst | Pre-breach alert | — | 2026-09-27 08:00 |
| 4 | PMO review | Methodology review | Approval engineEscalated automatically to PMO — director (Dr. Noura M. Al-Otaibi) on 2026-09-29 | Automatic escalation | — | 2026-09-29 08:05 |
Signatures
Line manager endorsement
Eng. Reem K. Al-Dosari
Approved2026-09-21
PMO review
Ghada A. Al-Shahrani
Awaiting decision
Portfolio manager review
Eng. Nayef H. Al-Buqami
Later
Cost & funding review
Munirah A. Al-Khalidi
Later
Project Approval Committee
Dr. Noura M. Al-Otaibi
Later