MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- RC-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2025-01-26
- Hijri
- 26 Rajab 1446 AH
ApprovedMTG-KO-017Kick-off — Correspondence & Document Management System
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-017
- Project
- Correspondence & Document Management System
- Portfolio
- Technology & Enterprise Systems Portfolio
- Sector
- Digital Transformation & IT
- Sponsor
- Sarah A. Al-Qarni
- Project manager
- Dana S. Al-Saleh
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — Correspondence & Document Management System
- Date and timeAuto-filled
- 2025-01-26 · 10:00
- PlaceAuto-filled
- Main meeting room — headquarters
- SecretaryAuto-filled
- Dana S. Al-Saleh
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Sarah A. Al-Qarni | Assistant Secretary-General, Support Services |
| Munirah A. Al-Khalidi | Director General, Finance & Procurement |
| Dana S. Al-Saleh | Director, Enterprise Systems & Integration |
| Dr. Noura M. Al-Otaibi | Director, Project Management Office |
2Roles
| Person | Role | Duty |
|---|---|---|
| Sarah A. Al-Qarni | Project sponsor | Sponsors the project, decides escalations and material changes |
| Munirah A. Al-Khalidi | Project owner | Approves the requirements and accepts the deliverables |
| Dana S. Al-Saleh | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Noura M. Al-Otaibi | Project Management Office | Follows the methodology and checks the periodic updates |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Project plan approved | Dana S. Al-Saleh | 2025-06-07 | Done |
| Designs approved | Dana S. Al-Saleh | 2025-09-21 | Done |
| Build complete | Dana S. Al-Saleh | 2026-03-01 | Done |
| Testing & acceptance complete | Dana S. Al-Saleh | 2026-06-15 | Done |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Change Committee: Approves scope, cost and schedule changes (Weekly)
- PMO Committee: Methodology compliance, data quality, stage gates (Fortnightly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2025-04-28
- Start confirmed
- Sarah A. Al-Qarni · 2025-01-27
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Dana S. Al-SalehDirector, Enterprise Systems & Integration | Submitted | — | 2025-01-27 13:40 |
| 2 | Minutes against the template | Methodology review | Ghada A. Al-ShahraniPMO — analyst | Approved | — | 2025-01-28 11:44 |
| 3 | Chair’s approval (sponsor) | Technical acceptance | Sarah A. Al-QarniProject sponsor | Approved | — | 2025-01-28 12:30 |
Signatures
Minutes against the template
Ghada A. Al-Shahrani
Approved2025-01-28
Chair’s approval (sponsor)
Sarah A. Al-Qarni
Approved2025-01-28