MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Project management plan
Schedule, deliverables, risks, communications, quality and benefits
- Form no.
- RC-PMO-F05
- Template edition
- 2.0
- Version
- V2
- Form date
- 2025-02-13
- Hijri
- 14 Shaʻban 1446 AH
ApprovedPRJ-2026-017Correspondence & Document Management System
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-017
- Project
- Correspondence & Document Management System
- Portfolio
- Technology & Enterprise Systems Portfolio
- Sector
- Digital Transformation & IT
- Sponsor
- Sarah A. Al-Qarni
- Project manager
- Dana S. Al-Saleh
1ScheduleAuto-filled
From the project schedule and its approved baseline.
Start
2025-01-19
Baseline finish
2026-09-30
Forecast finish
2026-11-15
SPI
0.95
| Milestone | Planned | Forecast | Slip |
|---|---|---|---|
| Project plan approved | 2025-06-07 | 2025-06-27 | +20 days |
| Designs approved | 2025-09-21 | 2025-10-27 | +36 days |
| Build complete | 2026-03-01 | 2026-04-28 | +58 days |
| Testing & acceptance complete | 2026-06-15 | 2026-08-28 | +74 days |
| Final handover | 2026-09-30 | 2026-12-24 | +85 days |
2DeliverablesAuto-filled
| Deliverable | Weight | Due | Owner |
|---|---|---|---|
| Project plan & baseline | 4% | 2025-04-14 | Dana S. Al-Saleh |
| Monitoring & reporting | 4% | 2025-06-07 | Munirah A. Al-Khalidi |
| Business requirements | 9% | 2025-07-30 | Munirah A. Al-Khalidi |
| Solution design | 9% | 2025-09-21 | Sarah A. Al-Qarni |
| Release 1 | 13% | 2025-11-14 | Sarah A. Al-Qarni |
| Release 2 | 14% | 2026-01-06 | Dana S. Al-Saleh |
| Integrations | 14% | 2026-03-01 | Munirah A. Al-Khalidi |
| System testing | 10% | 2026-04-23 | Dana S. Al-Saleh |
| User acceptance testing | 10% | 2026-06-15 | Munirah A. Al-Khalidi |
| Training & change | 8% | 2026-08-08 | Munirah A. Al-Khalidi |
| Go-live & handover | 5% | 2026-09-30 | Sarah A. Al-Qarni |
| Accepted with a certificate | 95% | — | — |
3RisksAuto-filled
| Code | Risk | Score | Response | Owner |
|---|---|---|---|---|
| RSK-0038 | High UAT defect count in the outgoing-mail module | 9 | Mitigate | Dana S. Al-Saleh |
4CommunicationsAuto-filled
| Audience | Need | Frequency | Owner |
|---|---|---|---|
| Project sponsor | Status and decisions needed | Monthly | Dana S. Al-Saleh |
| Project owner | Deliverable status and acceptance dates | Fortnightly | Dana S. Al-Saleh |
| PMO | Data and indicator updates | Weekly | Dana S. Al-Saleh |
| Beneficiaries | What changes and when | At each milestone | Dana S. Al-Saleh |
| Team member | Role | Allocation |
|---|---|---|
| Dana S. Al-Saleh | Project manager | 25% |
5QualityAuto-filled
- Quality leadAuto-filled
- Dana S. Al-Saleh
- Review cadenceAuto-filled
- Migration reconciliation per batch; acceptance before handover
- Next reviewAuto-filled
- 2026-10-30
| Quality criterion | Threshold | Now | Met |
|---|---|---|---|
| Historic records migrated complete | 100% with attachments | 99.2% — 1,240 records without attachments | No |
| Access by classification | 100% match to the access matrix | Matching | Yes |
6BenefitsAuto-filled
| Benefit | Baseline | Target | Owner |
|---|---|---|---|
| Faster routing of correspondence | 6 days | 1.5 days | Munirah A. Al-Khalidi |
Approval logChain: Project management plan approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Dana S. Al-SalehDirector, Enterprise Systems & Integration | Submitted | — | 2025-02-13 12:15 |
| 2 | Methodology review — PMO | Methodology review | Ghada A. Al-ShahraniPMO — analyst | Approved | Complete against the project management plan template. | 2025-02-18 14:17 |
| 3 | Technical acceptance — project owner | Technical acceptance | Munirah A. Al-KhalidiProject owner | Approved | — | 2025-02-19 09:24 |
| 4 | Cash flow & financial commitment | Financial approval | Munirah A. Al-KhalidiFinance | Approved | — | 2025-02-20 13:10 |
| 5 | Plan aligned with the contracts | Financial approval | Mazen A. Al-HazmiProcurement & contracts | Approved | — | 2025-02-24 14:47 |
| 6 | Sponsor approval | Technical acceptance | Sarah A. Al-QarniProject sponsor | Approved | — | 2025-02-25 12:45 |
Signatures
Methodology review — PMO
Ghada A. Al-Shahrani
Approved2025-02-18
Technical acceptance — project owner
Munirah A. Al-Khalidi
Approved2025-02-19
Cash flow & financial commitment
Munirah A. Al-Khalidi
Approved2025-02-20
Plan aligned with the contracts
Mazen A. Al-Hazmi
Approved2025-02-24
Sponsor approval
Sarah A. Al-Qarni
Approved2025-02-25