MunjazStrategy & projects
MunjazPMO PLATFORMClosure
Project closure & handover
Performance, handover, open commitments and lessons learned
- Form no.
- RC-PMO-F12
- Template edition
- 2.0
- Version
- V0
- Form date
- 2026-10-28
- Hijri
- 17 Jumada I 1448 AH
DraftPRJ-2026-017Correspondence & Document Management System
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-017
- Project
- Correspondence & Document Management System
- Portfolio
- Technology & Enterprise Systems Portfolio
- Sector
- Digital Transformation & IT
- Sponsor
- Sarah A. Al-Qarni
- Project manager
- Dana S. Al-Saleh
1PerformanceAuto-filled
Approved budget
SAR 710K
Actual cost
SAR 675K
Cost variance
SAR +35K
Schedule variance
+46 days
2HandoverAuto-filled
| Item | State | Owner | Evidence |
|---|---|---|---|
| Final acceptance of deliverables | Open | Munirah A. Al-Khalidi | Final acceptance of every deliverable |
| Financial settlement | Open | Khalid N. Al-Mutairi | Spend reconciled, commitments closed |
| Contracts closed | Open | Khalid N. Al-Mutairi | Contracts closed, retention released |
| Documents archived | Open | Dana S. Al-Saleh | Documents archived with classification |
| Lessons learned | Open | Dana S. Al-Saleh | Lessons-learned session |
| Benefits handed to their owner | Open | Munirah A. Al-Khalidi | Benefits handed to their owner with a measurement plan |
| Final report | Open | Dana S. Al-Saleh | Final report and its approval |
| Benefit | New owner | Handover |
|---|---|---|
| Faster routing of correspondence | Munirah A. Al-Khalidi | Planned |
3Open commitments
| Commitment | Owner | Due |
|---|---|---|
| Final acceptance of deliverables — Final acceptance of every deliverable | Munirah A. Al-Khalidi | 2026-11-05 |
| Financial settlement — Spend reconciled, commitments closed | Khalid N. Al-Mutairi | 2026-12-05 |
| Contracts closed — Contracts closed, retention released | Khalid N. Al-Mutairi | 2026-12-15 |
| Documents archived — Documents archived with classification | Dana S. Al-Saleh | 2026-12-10 |
| Lessons learned — Lessons-learned session | Dana S. Al-Saleh | 2026-11-30 |
| Benefits handed to their owner — Benefits handed to their owner with a measurement plan | Munirah A. Al-Khalidi | 2026-11-25 |
| Final report — Final report and its approval | Dana S. Al-Saleh | 2026-12-20 |
4Lessons learnedAuto-filled
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Approval logChain: Project closure & handover approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
No decisions yet — the form has not been submitted.
Signatures
Closure file completeness
Ghada A. Al-Shahrani
Later
Handover accepted — project owner
Munirah A. Al-Khalidi
Later
Final financial settlement
Munirah A. Al-Khalidi
Later
Contracts closed, guarantees released
Mazen A. Al-Hazmi
Later
Project Approval Committee
Dr. Noura M. Al-Otaibi
Later