MunjazStrategy & projects
MunjazPMO PLATFORMPlanning
Kick-off meeting minutes
Roles, tasks, decisions and the start of execution
- Form no.
- RC-PMO-F06
- Template edition
- 1.2
- Version
- V1
- Form date
- 2024-04-14
- Hijri
- 5 Shawwal 1445 AH
ApprovedMTG-KO-031Kick-off — Certificate of Origin & e-Attestation Automation
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-031
- Project
- Certificate of Origin & e-Attestation Automation
- Portfolio
- Member Services & Business Voice Portfolio
- Sector
- Member Experience & Business Development Sector
- Sponsor
- Eng. Majed S. Al-Rasheed
- Project manager
- Karim Haddad
1The meetingAuto-filled
- MeetingAuto-filled
- Kick-off — Certificate of Origin & e-Attestation Automation
- Date and timeAuto-filled
- 2024-04-14 · 10:00
- PlaceAuto-filled
- Main meeting room — headquarters
- SecretaryAuto-filled
- Karim Haddad
Purpose
Project kick-off: confirm the roles, the first tasks and the start decisions, and confirm execution starts per the approved charter.
| Attendees | Title |
|---|---|
| Eng. Majed S. Al-Rasheed | Executive Director, Digital Transformation & IT |
| Badr N. Al-Haqbani | Director General, Membership & Attestation |
| Karim Haddad | Senior Digital Delivery Consultant — PMO |
| Dr. Noura M. Al-Otaibi | Director, Project Management Office |
2Roles
| Person | Role | Duty |
|---|---|---|
| Eng. Majed S. Al-Rasheed | Project sponsor | Sponsors the project, decides escalations and material changes |
| Badr N. Al-Haqbani | Project owner | Approves the requirements and accepts the deliverables |
| Karim Haddad | Project manager | Runs the plan, deliverables and risks; files the periodic update card |
| Dr. Noura M. Al-Otaibi | Project Management Office | Follows the methodology and checks the periodic updates |
3Tasks
| Task | Owner | Due | Status |
|---|---|---|---|
| Project plan approved | Karim Haddad | 2024-07-17 | Done |
| Designs approved | Karim Haddad | 2024-10-02 | Done |
| Build complete | Karim Haddad | 2025-01-26 | Done |
| Testing & acceptance complete | Karim Haddad | 2025-04-14 | Done |
4Decisions
- The charter is the reference for scope, budget and the milestone plan
- Change Committee: Approves scope, cost and schedule changes (Weekly)
- PMO Committee: Methodology compliance, data quality, stage gates (Fortnightly)
- The periodic update card monthly, before the 5th of the month
5Start of execution
- Execution starts on
- 2024-06-18
- Start confirmed
- Eng. Majed S. Al-Rasheed · 2024-04-15
Approval logChain: Kick-off minutes approval · version 1
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Karim HaddadSenior Digital Delivery Consultant — PMO | Submitted | — | 2024-04-15 09:12 |
| 2 | Chair’s approval (sponsor) | Technical acceptance | Eng. Majed S. Al-RasheedProject sponsor | Approved | — | 2024-04-16 12:30 |
| 3 | Minutes against the template | Methodology review | Ghada A. Al-ShahraniPMO — analyst | Approved | — | 2024-04-16 13:16 |
Signatures
Minutes against the template
Ghada A. Al-Shahrani
Approved2024-04-16
Chair’s approval (sponsor)
Eng. Majed S. Al-Rasheed
Approved2024-04-16