MunjazStrategy & projects
MunjazPMO PLATFORMProposal
Project proposal & feasibility study
Justification, objectives, benefits, cost and initial risks
- Form no.
- RC-PMO-F01
- Template edition
- 2.1
- Version
- V2
- Form date
- 2024-06-16
- Hijri
- 10 Dhuʻl-Hijjah 1445 AH
Auto-filled — Filled by the platform from the project record, not typed.
- Project code
- PRJ-2026-001
- Project
- Chamber ERP on Dynamics 365
- Portfolio
- Technology & Enterprise Systems Portfolio
- Sector
- Digital Transformation & IT
- Sponsor
- Sarah A. Al-Qarni
- Project manager
- Dana S. Al-Saleh
1The proposalAuto-filled
- TitleAuto-filled
- Chamber ERP on Dynamics 365
- Proposed byAuto-filled
- Dana S. Al-Saleh
- DepartmentAuto-filled
- Enterprise Systems & Integration Department
- Submitted onAuto-filled
- 2024-06-16
- Proposal numberAuto-filled
- DMD-2026-001
2Justification
One system on Dynamics 365 for the chamber’s finance, procurement and HR, connected to the My Business portal to collect membership and service fees.
3Objectives
- Financial sustainability
- Streamlined governance and dependable technology
Strategic objectives served
- SO-4.1 — Financial sustainability
- SO-4.2 — Streamlined governance and dependable technology
4Expected benefits
| Kind | Benefit |
|---|---|
| No benefits recorded yet | |
5Cost & feasibility
Estimated cost
SAR 3.2M
Funding
The owning sector’s approved budget
| Cost line | Amount |
|---|---|
| Main contract | SAR 2.3M |
| Supervision & consulting | SAR 455K |
| Internal team | SAR 290K |
| Contingency reserve (5%) | SAR 160K |
| Total | SAR 3.2M |
6Initial risks
| Risk | Level | Proposed response |
|---|---|---|
| Customisation and My Business portal integration costs exceeding the approved contingency | High | Treated in the risk management plan |
| Late migration and reconciliation of historical financial data | Medium | Treated in the risk management plan |
| Implementation consultants’ contracts ending before go-live | Medium | Treated in the risk management plan |
Approval logChain: Proposal & feasibility approval · version 4
Every decision on the form — who, their role, the note and the time. It prints with the form.
| # | Step | Kind | Name | Decision | Note | Date & time |
|---|---|---|---|---|---|---|
| 1 | Author | — | Dana S. Al-SalehDirector, Enterprise Systems & Integration | Submitted | — | 2024-06-16 09:24 |
| 2 | Line manager endorsement | Technical acceptance | Eng. Reem K. Al-DosariThe requester’s line manager | Approved | — | 2024-06-17 13:04 |
| 3 | PMO review | Methodology review | Ghada A. Al-ShahraniPMO — analyst | Approved | — | 2024-06-20 14:11 |
| 4 | Portfolio manager review | Technical acceptance | Eng. Nayef H. Al-BuqamiPortfolio manager | Approved | Consistent with the portfolio plan and its priorities. | 2024-06-23 09:18 |
| 5 | Cost & funding review | Financial approval | Munirah A. Al-KhalidiFinance | Approved | — | 2024-06-24 09:00 |
| 6 | Project Approval Committee | Technical acceptance | Dr. Noura M. Al-OtaibiProject Approval Committee | Approved | — | 2024-06-26 11:32 |
Signatures
Line manager endorsement
Eng. Reem K. Al-Dosari
Approved2024-06-17
PMO review
Ghada A. Al-Shahrani
Approved2024-06-20
Portfolio manager review
Eng. Nayef H. Al-Buqami
Approved2024-06-23
Cost & funding review
Munirah A. Al-Khalidi
Approved2024-06-24
Project Approval Committee
Dr. Noura M. Al-Otaibi
Approved2024-06-26