Riyadh Chamber of Commerce & Industry
Project charter
Smart Access, Visitor & Event Management at HQ & the Branches
APPROVEDV2Approved 2025-02-14
1Project identity
Required at this stage- Project name
- Smart Access, Visitor & Event Management at HQ & the Branches
- Project code
- PRJ-2026-013
- Project sponsor
- Sarah A. Al-QarniSarah A. Al-QarniAssistant Secretary-General, Support ServicesP-012s.alqarni@chamber.sa
- Project manager
- Eng. Waleed O. Al-JuhaniEng. Waleed O. Al-JuhaniDirector, Facilities Operations & MaintenanceP-021w.aljuhani@chamber.sa
- Project owner
- Eng. Bandar M. Al-ShammariEng. Bandar M. Al-ShammariDirector General, Facilities & General ServicesP-013b.alshammari@chamber.sa
- Portfolio & programme
- New Headquarters & Investment Assets PortfolioSmart Headquarters & Communication Channels Programme
- Type & methodology
- Infrastructure · Construction
- Current phase
- 4Execution
2Background & rationale
Required at this stage1,200 cameras and gates and QR check-in for events at headquarters and the branches, with a central monitoring room, starting with the conference hall at the current headquarters.
3Objectives
Required at this stage- 1A stronger presence in forums, events and trade delegations
- 2A better member experience and service quality
Serves the strategic objectives:SO-3.2A stronger presence in forums, events and trade delegationsSO-2.2A better member experience and service quality
4Scope
Required at this stageIn scope
- 1,200 cameras and gates and QR check-in for events at headquarters and the branches, with a central monitoring room, starting with the conference hall at the current headquarters.
- Saudi Building Code compliance
- An approved plan to keep member services and training running during the works
Out of scope
- Operation and maintenance after the warranty period
- Work outside the approved site or system boundary
5High-level requirements
Required at this stage- 1Saudi Building Code compliance
- 2An approved plan to keep member services and training running during the works
- 3Civil-defence requirements
6Deliverables
Required at this stage| 1 | Project management plan | 2025-03-13 |
| 2 | Main deliverable — stage 1 | 2025-12-31 |
| 3 | Main deliverable — final stage | 2026-08-05 |
| 4 | Final report | 2026-10-31 |
7Key milestones
Required at this stage- Charter approved2025-02-14
- Contract signed2025-05-27
- 50% of works complete2025-12-31
- Provisional acceptance2026-09-11
- Closure2026-10-31
8Budget
Required at this stage- Main contract72.0%2.7M
- Supervision & consulting13.9%515K
- Internal team9.1%335K
- Contingency reserve (5%)5.0%185K
The owning sector’s approved budgetTotal3.7M
9Timeline
Required at this stage10Key risks
Required at this stage- MediumCamera and gate quantity variances between drawings and site
- MediumLate integration of the central monitoring room with building systems
11Constraints
Required at this stage- Stay within the approved budget
- Comply with the Government Tenders & Procurement Law
12Assumptions
Required at this stage- Named internal staff available throughout
- Approvals land within the workflow’s action time limits
13Stakeholders
Required at this stage- Project sponsorDecisions and funding
- Project ownerAccepts deliverables, owns benefits
- Project Management Office (PMO)Governance and compliance
14Success criteria
Required at this stage- 1Delivered within the approved budget
- 2On the approved date ±5%
- 3Target benefits within 12 months
15Governance structure
Required at this stage- Change CommitteeApproves scope, cost and schedule changesWeekly
- PMO CommitteeMethodology compliance, data quality, stage gatesFortnightly
- Project management teamDay-to-day control, risks, impediments, the periodic update cardWeekly